Policies, Waiver and Code of Conduct (the important legal paperwork)
By submitting your personal information to create a volunteer profile, you agree to the following volunteer policies and terms. Please read them and ensure you understand them before agreeing to them. If you have any questions, please let us know.
Collection and Protection of Personal Information (what we know about you)
Volunteer information is held in the strictest of confidence. I understand and agree that my personal information will be disclosed as required by law and used for purposes in relation to and in support of the Marilyn for Ward 7 Campaign (the “Campaign”) at the discretion of the Campaign.
All personal information held by the Campaign is stored in the Campaign’s data base and is only accessible by authorized users. Any paper copies of personal information that exist will be stored in locked file cabinets.
Confidentiality (what you know about us)
As a Campaign volunteer, I acknowledge that I will or may be provided with information that is sensitive or confidential in nature. I will not disclose any confidential information I receive through my position as a Campaign volunteer to anyone without first obtaining written permission from the Campaign.
Waiver of liability (you can’t sue us)
I acknowledge that volunteering for the Campaign may carry certain risks of personal injury or death, personal liability, or any number of other claims for compensation. I have chosen to volunteer for the campaign and accordingly I waive and release any and all claims for myself, and anyone who could claim through me or on my behalf, against Marilyn North Peigan, the Campaign, their agents, employees, volunteers, contractors, licensees or any related person or entity in conjunction with any claim for damages resulting from my participation in volunteering for Marilyn for Ward 7.
Media Consent (we can use your image)
I understand that while volunteering for the Campaign, my image may be reproduced, edited and used in whole or in part for any and all media including, without limitation, print, audio-visual, multi-media, and /or exhibition purposes, in any manner, in perpetuity and throughout the world. I understand and agree that I have no rights to any benefits derived from any such image. I can opt out of sharing my image at any time by notifying the Campaign, and I understand that by opting out of sharing my image I may not be able to participate in certain activities with the Campaign.
Code of Conduct (what we expect from you)
The purpose of the Code of Conduct for Volunteers is to set out standards of behaviour expected from Campaign volunteers. All volunteers must ensure that they have read and comply with the following Code of Conduct.
Volunteers will maintain the highest standards of behaviour in the performance of their duties at all times during the Campaign by:
- Completing their assigned roles and tasks to a satisfactory standard;
- Performing their volunteer role to the best of their ability in a safe, efficient and competent way;
- Following the Campaign’s policies and procedures as well as any instructions or directions reasonably given to them;
- Acting honestly, responsibly and with integrity;
- Treating others with fairness, equality, dignity and respect;
- Meeting time and task commitments and providing sufficient notice when they will not be available so that alternative arrangements can be made;
- Acting in a way that is in line with the purpose and values of the Campaign and that enhances the Campaign’s work;
- Communicating respectfully and honestly at all times;
- Observing safety procedures, including any obligations concerning the safety, health and welfare of any people encountered as part of the Campaign;
- Maintaining confidentiality of all confidential information which the volunteer becomes aware of through the Campaign;
- Exercising caution and care with any documents, material or devices, containing confidential information, and returning any such documents, material or devices which the volunteer has in their possession to the Campaign immediately when asked or by no later than October 25, 2021;
- Immediately reporting any health and safety concerns to the appropriate level of management within in the Campaign;
- Directing any questions regarding the Campaign’s policies, procedures, support or supervision to the volunteer’s supervisor;
- Maintaining an appropriate standard of dress and personal hygiene;
- Directing any requests to the Campaign by members of the media or other external organizations to the appropriate manager within the Campaign unless expressly authorized to respond to the request;
- Obtaining express authorization from the appropriate manager in the Campaign prior to speaking on behalf of or communicating externally to the Campaign;
- Raising any issues or difficulties about any aspect of their role in the Campaign with the appropriate manager within the Campaign, in line with this Code of Conduct;
- Declaring any interests that may conflict or appear to conflict with their role or the work of the charity, e.g. business interests or employment, etc.;
- Seeking guidance from the appropriate manager within the Campaign, including either the Campaign Manager and/or Marilyn North Peigan, if in doubt as to what may constitutes a conflict of interest or perceived conflict of interest;
- Ensuring that all money spent by the volunteer to benefit the campaign, e.g. by purchasing goods for use by the campaign or other items, is approved in advance and promptly submitted for reimbursement or properly documented as a donation to the Campaign;
- Seeking guidance from the appropriate manager within the Campaign, including either the Campaign Manager and/or Marilyn North Peigan, if in doubt as to how to handle any money or gifts provided to the Campaign;
- Complying with all applicable public health orders and recommendations; and
- Raising concerns about possible wrongdoing relating to the Campaign, or contraventions of the Code of Conduct, if the volunteer witnesses them, with appropriate management of the Campaign including either the Campaign Manager and/or Marilyn North Peigan.
At all times during the Campaign volunteers will work to ensure that their behaviours or actions and the behaviour or actions of others in the Campaign will not:
- Bring the Campaign into disrepute, including through the use of email, social media and other internet sites, engaging with media etc.;
- Seek or accept gifts, rewards, benefits, or hospitality of reasonably ascertainable cash value without ensuring that the gift is properly accounted for by the correct person within the Campaign;
- Engage in any activity that may cause physical or mental harm or distress to another person (such as verbal abuse, physical abuse, assault, bullying, harassment, or discrimination on the grounds of gender, civil status, family status, sexual orientation, religion, age, disability, race or other protected status);
- Be impaired by alcohol, drugs, or medication which negatively affects their abilities to carry out their duties and responsibilities while volunteering;
- Provide a false or misleading statement, declaration, document, record or claim in respect of the Campaign, its volunteers, employees or charity trustees;
- Engage in any activity that may damage property, or result in the misappropriation of property;
- Engage in any illegal activity while carrying out their role; and
- Disclose confidential information that was gained through their role with the Campaign at any time without express authorization from the Campaign.
Where a volunteer is found to be in breach of the standards outlined in this Code of Conduct or any of the Campaign’s other policies and procedures, the volunteer acknowledges that at the sole discretion of the Campaign, such a breach may result in the termination of the Volunteer’s relationship with the Campaign.
All volunteers acknowledge that they are choosing to contribute their time, efforts, and expertise to the Campaign without any expectation for compensation of any kind, and there is no employment relationship between any of the volunteers and the Campaign. As such, a volunteer can terminate their relationship with the Campaign at any time. A volunteer may only enter an employment relationship with the Campaign through a written employment agreement that expressly references the terms of this Code of Conduct.
All volunteers also acknowledge that the Campaign may terminate any relationship with any volunteer without cause or notice. No volunteer has any expectation that the relationship